Empowered Women UK
Last Updated: 21 May 2025
1. Introduction
Empowered Women UK ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you engage with our community group, website, or services.
We value the trust you place in us and recognise the importance of secure personal data management. This policy complies with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
2. Information We Collect
2.1 Personal Information
We may collect the following personal information:
Name and contact details (email address, telephone number, postal address)
Demographic information (age, gender)
Membership details
Event registration information
Photographs from events (with consent)
Feedback and survey responses
Communication preferences
2.2 Non-Personal Information
We may also collect non-personal information such as:
Browser type and device information
IP address
Pages visited on our website
Time spent on our website
Referral sources
3. How We Collect Information
We collect information through:
Membership applications
Event registrations
Email subscriptions
Website forms
Cookies and similar technologies
Direct communications
Surveys and feedback forms
4. How We Use Your Information
We use your information for the following purposes:
To provide and manage our services
To communicate with you about our activities, events, and initiatives
To process memberships and event registrations
To improve our services and develop new programmes
To send newsletters and updates (with your consent)
To gather feedback on our programmes and events
To comply with legal obligations
5. Legal Basis for Processing
We process your personal data on the following legal grounds:
Consent: Where you have given us clear consent to process your data for a specific purpose
Contract: Where processing is necessary for a contract we have with you
Legitimate interests: Where processing is necessary for our legitimate interests or those of a third party
Legal obligation: Where processing is necessary to comply with a legal or regulatory obligation
6. Data Retention
We will retain your personal information only for as long as necessary to fulfil the purposes outlined in this Privacy Policy, or as required by law. When your data is no longer necessary for these purposes, it will be securely deleted or anonymised.
7. Information Sharing and Disclosure
We do not sell, trade, or otherwise transfer your personal information to outside parties except in the following circumstances:
With your consent
To trusted third parties who assist us in operating our website and services
To comply with legal requirements
To protect our rights, property, or safety, or the rights, property, or safety of others
Any third parties with whom we share your information are obliged to keep it secure and confidential.
8. Cookies and Tracking Technologies
Our website may use cookies and similar tracking technologies to enhance your experience. You can set your browser to refuse cookies, but this may limit your ability to use some features of our website.
9. Your Rights
Under UK data protection law, you have the following rights:
Right to access your personal data
Right to rectification of inaccurate data
Right to erasure (the "right to be forgotten")
Right to restrict processing
Right to data portability
Right to object to processing
Rights related to automated decision-making and profiling
To exercise any of these rights, please contact us using the details provided below.
10. Data Security
We implement appropriate technical and organisational measures to protect your personal information against unauthorised access, loss, or misuse. While we strive to protect your personal information, no method of transmission over the Internet or electronic storage is 100% secure, and we cannot guarantee absolute security.
11. Children's Privacy
Our services are not directed at individuals under 16 years of age. We do not knowingly collect personal information from children. If you believe we have collected information from a child, please contact us immediately.
12. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new policy on our website and updating the "Last Updated" date. We encourage you to review this Privacy Policy periodically.
13. Third-Party Links
Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of these websites. We encourage you to read the privacy policies of each website you visit.
14. Contact Information
If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact:
Data Protection Officer
Empowered Women UK
Email: empoweredwomenuk@gmail.com
15. Complaints
If you have a complaint about our use of your information, please contact us directly. You also have the right to lodge a complaint with the Information Commissioner's Office (ICO), the UK's data protection authority:
Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF
Telephone: 0303 123 1113
Website: www.ico.org.uk